VIP

Large Government Agency

A large California government organization set out to modernize its technical infrastructure, which services multiple critical business processes. The goal of this multimillion dollar Project is to implement four initiatives in support of the agency’s core business programs. The proposed solution aims to address the need to replace aging and obsolete systems while minimizing risk of failure and interruption to the agency’s business processes. The multi-year project is being incrementally deployed over the next many years. The business objectives of the Project include: 

• Eliminate reliance on outdated technology and provide a more modern IT platform.
• Provide a technology solution that can be more easily and effectively enhanced.
• Eliminate embedded business logic in core system-level code.
• Provide greater extensibility of the agency’s processes to Internet users.
• Eliminate risk of systems failure by modernizing the agency’s core systems.

Recognizing that project management and planning, execution, and control would be the key to the success of the Project, the agency contracted with VIP to provide project management expertise to successfully meet the business requirements and complete project milestones, including activities required to plan and control the scope, schedule, staffing, and budget. VIP provides consultative services to project leadership to ensure the project approach makes use of established industry best practices and mitigates project risks.

At its peak, the project has over 150 staff with multiple organizations and vendors coordinating and developing activities. VIP is employing a comprehensive management infrastructure throughout the project lifecycle that is consistent with the agency’s and Project Management Institute’s (PMI) Project Management Body of Knowledge (PMBOK) Project Management Methodologies and industry best practices. VIP develops project plans and tracks progress including resource plans, issue management framework and tools, risk management plan, communication management plan, and a variety of other project management plans. We review deliverables to ensure that they are aligned with agency’s defined standards and contractual requirements. VIP also provides project management support for the agency’s project manager and program staff including assistance and guidance in Integration Management, Scope Management, Time Management, Cost Management, Quality Management, Human Resource Management, Communications Management, and Risk Management.