VIP

Large State Department

A State Department is in the planning process of procuring a System Integrator and Commercial Off The Shelf (COTS) Enterprise Resource Planning (ERP) solution to replace the Department’s current business financial infrastructure with a next generation of systems and related business processes. Additionally, the Department wants to transition the workforce to view and operate the state's business as a dynamic enterprise in order to enhance the state's capability to operate as a business enterprise. The highlights of the Project objectives include: 
 

• Provide more and better financial information to decision makers and program managers.
• Provide the opportunity for more transparency of financial information to provide a better basis for decision making and knowledge sharing to the public and the state's business partners, including the Legislature.
• Provide tools to monitor expenditures compared to the approved budget and provide alerts when deviations occur.
• Track statewide purchase volumes by vendor and/or commodity type to identify areas where quantity discounts might save money.
• Facilitate workforce transition by establishing a single uniform financial management system that must be used by all state entities.
• Reduce manual reconciliations among control agencies, state agencies, and other separately maintained systems and databases. By having a single source of financial information, manual reconciliations are minimized.

VIP is providing project management services for the procurement phase and activities of the estimated $1+ billion dollar project. This includes assisting in the implementation of a Project Management Office (PMO) that will plan, initiate, and execute project management activities for the Procurement Phase. VIP is also providing general project management activities with an objective of the Procurement Phase that is to be completed within scope, on-time, and within budget. We are supporting the PMO in its day-to-day activities and coordinating with the State PM to ensure formal project management processes are in place and being followed, and that project objectives are being achieved as defined in the project plan. VIP is also assisting the State PM to meet the requirements of the IT Oversight Framework for this high criticality project including assistance in the production of the requisite documentation and artifacts, and reporting to the State PM on the issues, risks and overall project health, including status of the schedule, cost, scope and quality.